IBCP process without using Convera/Worldline - SAP/AMEX/Concur integration (2024)

@neeraj2982 Hello! Thank you for reaching out to the Community. I can provide you with some basic info on this for you. Any hopefully someone else might be able to add their personal experience with this here as well.

Individually Billed/Company Paid (reimbursem*nt offsets applied)

• When using Individual Bill/Company Paid (IBCP), the individual cardholder (employee) makes the charges on his company card and then adds the charge activity to an expense report.
• The company reimburses the company card vendor based upon all company card charges that the employee submits on expense reports in that payment cycle.
• Reimbursem*nt offsets applied means that if there are any personal expenses or expenses that the approvers reject, the system offsets employee reimbursem*nts with the amount of personal or unapproved expenses.
• This ensures that the company does not overpay for reimbursem*nts to the employee when the employee owes the company for non-reimbursed expenses.

Individually Billed/Company Paid (reimbursem*nt offsets not used)

• Same as the IBCP above, however, without offsets applied.
• When the company card is set up with IBCP reimbursem*nt offsets not used (never pay personal or unapproved amounts), the amount due the card vendor is always the sum of the approved business expenses charged to the card.
• The amounts due to the employee are always the sum of approved cash expenses.
• The employee pays unapproved and personal amounts charged to the card directly to the company card vendor or the company pays it.
• The offsets occur within the company's internal financial system. Financial officers make arrangements (such as payroll deductions) with the employee

Company Billed/Company Paid (reimbursem*nt offsets applied):

• When using Company Billed/Company Paid (CBCP), the employee uses the company card to charge their expenses, but the company receives the bill and pays the company card vendor directly.
• Reimbursem*nt offsets applied means that if there are any personal expenses or expenses that the approvers reject, the system offsets employee reimbursem*nts with the amount of personal or unapproved expenses.
• This ensures that the company does not overpay for reimbursem*nts to the employee when the employee owes the company for non-reimbursed expenses.

Company Billed/Company Paid (reimbursem*nt offsets not used)

• When using Company Billed/Company Paid (CBCP), the employee uses the company card to charge their expenses, but the company receives the bill and pays the company card vendor directly.
• The employee pays unapproved and personal amounts charged to the card directly to the company card vendor or the company pays it.
• The offsets occur within the company's internal financial system.
• Financial officers make arrangements (such as payroll deductions) with the employee.

To change the corporate card feed payment type,create a SAP Concur Supportticket providing:

• Credit Card Feed (Import Name)
• The new Payment Type Name

• Payment type name
• Description
• Clearing account code (if applicable)
• Reimbursem*nt offsets used?

While it's perfectly possible to change the payment type of a feed, since there has been already data loaded there are a few precautions that need to be taken to avoid issues:

1. You will need to either fully process all transactions that are already in the system or send them back to the employees and remove them from any reports.
2. The feed will need to be temporarily stopped until the above is completed.
3. Once the steps above have been taken care of, SAP Concur Support can change the payment type of the feed. We will need the exact details of both the feed and the new payment type so it can be correctly created/selected.
4. Cards that had already been created before the change will need to have their payment type changed individually and manually by a card admin.It is not possible to update the payment type for company card accounts through Imports.

You can also create a Support ticket and our Credit Card team can also give a lot more info and processes for you!

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